As an organization that has already celebrated its centenary, Alpha Sigma Alpha has a rich history. It celebrates and commemorates that history at its National Archives, located at Alpha Sigma Alpha National Headquarters. The documents, images, and sorority artifacts housed in the National Archives provide an invaluable legacy of our strong, vibrant sisterhood and are vital to the continued promotion of that legacy through such publications as the Phoenix of Alpha Sigma Alpha and the Sorority’s history books and supplements.

This page serves to outline the mission of the Alpha Sigma Alpha National Archives as well as its operating principles as an archival repository.

The Alpha Sigma Alpha national archives seeks to engage and educate the collegiate and alumnae membership of Alpha Sigma Alpha Sorority through the collection, maintenance, and preservation of items related to the Sorority’s history. While the work of the National Archives is tied to all of the Sorority’s Strategic Plan, it is particularly associated with the area of Advancement and charged with the preservation of the heritage of Alpha Sigma Alpha.

Our Location, Staff, and Contents

The Alpha Sigma Alpha National Archives is supervised by the Staff at Alpha Sigma Alpha National Headquarters in consultation with the Alpha Sigma Alpha National Historian and located at Alpha Sigma Alpha National Headquarters. The Archives provide secure storage for and access to more than 2,000 items that commemorate both the achievements and activities Sorority and its members and the policies and procedures of its National organization, collegiate chapters, and alumnae chapters. It seeks to preserve these materials and thus the memories that they represent.

Donations

The Alpha Sigma Alpha National Archives gratefully accepts donations from individual members, collegiate chapters, and alumnae chapters that illustrate the purpose, activities, and policies of the Sorority.

Archives Donation Form

Because the physical space dedicated for the Alpha Sigma Alpha National Archives is limited, however, it cannot house all Sorority memorabilia and members’ personal mementos and is able to accept for preservation only those items deemed to have historical significance to the Sorority. It is, therefore, essential, that all items donated include documentation that includes the items’ description, place and date of origin, and the names of any members’ featured in images.

Donors must also sign and date the “Transfer of Property Statement” found on the Alpha Sigma Alpha Archives Donation Form at the time of submission of all donated items.

Please note: the Alpha Sigma Alpha National Archives is unable to guarantee that all items donated will be maintained and reserves the right to dispose of items deemed to lack historical significance to the Sorority. Submission of items lacking the elements required on the Alpha Sigma Alpha Archives Donation Form is subject to disposal at the discretion of the Staff of Alpha Sigma Alpha National Headquarters and/or the National Historian. Please see the “Sample List of Items No Longer Accepted” below for assistance in determining the appropriateness of your donation and/or contact the Staff of Alpha Sigma Alpha National Headquarters for assistance.

Items of Historical Significance: Definition

The Alpha Sigma Alpha National Archives collects, maintains, and preserves a wide variety of items determined to have historical significance for the Sorority. The phrase “Items of Historical Significance” refers to those items related to the following: the national leadership of the Sorority, including the Founders; the governing members of the Sorority, including the National Presidents; National Convention; National Bylaws and Constitutions; and other persons, policies, and records as deemed appropriate by the Staff at Alpha Sigma Alpha National Headquarters and the National Historian.
This definition will be reviewed and revised as necessary at each National Convention.

Sample List of Items No Longer Accepted

Listed below are some of the items no longer accepted by the Alpha Sigma Alpha National Archives:

  • Pledge/New Member Manuals published after 1970
  • Issues of the Phoenix magazine published after 1940 (please contact the Archives concerning issues published before that date)
  • Articles of Clothing
  • Photographs Lacking Member Identification
  • Bank Statements/Records of Member Payments (please shred all financial records)
  • Meeting Minutes of Collegiate and Alumnae Chapters

Please contact Alpha Sigma Alpha Headquarters for help in determining whether your items fall within our collecting scope as defined by this document. If your items are not appropriate for the national repository, we may be able to suggest another location (a collegiate chapter, for example) for which they may have more value and may more appropriately be housed.

Access to Our Collection

The Alpha Sigma Alpha National Archives allows access to its collection, although it cannot guarantee the production of previously donated items upon demand; see the Alpha Sigma Alpha Archives Donation Form for additional details. Please consult the Staff of Alpha Sigma Alpha National Headquarters prior to any intended visit to ensure the availability of the items you seek to consult:

Alpha Sigma Alpha National Headquarters
9002 Vincennes Circle
Indianapolis, IN 46268-3018
(317)817-2920 (phone)
(317)817-2924 (fax)
asa@AlphaSigmaAlpha.org