Our Collegiate Chapter…Our Commitment

These commitments are a reflection of the promise of loyalty made by you, your chapter’s members and your chapter’s founders. Alpha Sigma Alpha is your Sorority, each member’s Sorority. Along with the benefits of membership comes the responsibility to keep it strong. It is your role, your responsibility and your commitment to be an energizing influence in the future of your chapter and Alpha Sigma Alpha. 

Below are the commitments our chapters strive towards.

MEMBERSHIP

  • Achieve established recruitment targets
  • Utilize recruitment wish list and recruitment teams
  • Follow a written year-round recruitment plan that includes provisions for the campus’s recruitment style and continuous recruitment
  • Have at least an 85 percent retention rate for new members pledged to members initiated
  • Have core membership of 40 members, or one more than the campus average, whichever is greater
  • Follow the National Membership Selection Procedure

ACADEMIC EXCELLENCE

  • Maintain a chapter term grade point average of at least a 2.75 on a 4.0 scale. Follow a written scholarship plan that includes components for recognition, assistance and accountability
  • Follow the expectations as outlined in the national bylaws for academic requirements for offering membership bids and the initiation of new members

FINANCES

  • Prepare and submit an annual chapter budget and enter it into the on-line chapter financial management tool
  • Utilize the on-line chapter financial management tool for chapter invoicing and paying chapter bills
  • Ensure no individual member is more than 30 days in arrears without a promissory note
  • Participate in the national savings program
  • Ensure all accounts receivables to the national organization are no more than 30 days past due
  • Promptly meet all financial obligations to any outside vendors
  • Follow the procedure for holding members accountable for delinquent dues and fees
  • Use only approved vendors for chapter services
  • Safeguard against conflicts of interests and ensure no member receives gifts/compensation in exchange for the chapter’s business

MEMBERSHIP EDUCATION

  • Follow the national membership program
  • Prohibit any type of hazing or other inappropriate activities and promote hazing prevention education
  • Submit all information and associated fees pertaining to new members in accordance with national procedures with attention to timeliness and detail
  • Take the national membership examination annually

CHAPTER OPERATIONS

  • Ensure each officer fulfills responsibilities of her position
  • Communicate regularly with region volunteers and utilize national resources
  • Ensure chapter bylaws are congruent with national bylaws and are reviewed annually
  • Use the Standards Resolution Procedure to hold members accountable
  • Adhere to the election procedure as outlined in the Collegiate Officers’ Handbook and conduct officer transition
  • Submit the annual report and award applications for all individual and chapter awards
  • Submit the Chapter Information Report each fall and spring
  • Set written chapter goals with dates for completion
  • Maintain a chapter reporting efficiency of at least 80 percent

SERVICE AND CHARITABLE GIVING

  • Contribute annually to the Alpha Sigma Alpha Foundation
  • Promote good relations with the university and surrounding community
  • Participate in at least two charitable giving programs a year
  • Participate in at least two service experiences a year
  • Support our philanthropic partners through service or charitable giving
  • Participate in service events for D.O.T. Days annually
  • Utilize the national application tool to maintain records of individual and chapter service and charitable giving hours

NATIONAL MEETINGS

  • Send a minimum of one delegate and advisor to the national convention & leadership conference
  • Send a delegation to the Emma Coleman Frost Leadership Development Institute
  • Send a delegation to regional leadership events
  • Send at least one advisor to Advisor Institute
  • Send chapter representative(s) to additional national and/or regional educational programs

RITUAL

  • Follow and respect the Ritual of Alpha Sigma Alpha
  • Keep ritual equipment in a safe and secure place, and keep it clean and in good condition
  • Make the Ritual of Alpha Sigma Alpha available to initiated members for private reflection and review
  • Perform the Consecration Service at first business meeting of the school year
  • Maintain the dignity of our ritual by wearing proper attire

ORGANIZATION (CHAPTER) IMAGE

  • Promote good relationships within the campus and local communities
  • Participate in and promote the college Panhellenic association and/or fraternal council
  • Adhere to the Unanimous Agreements and policies of the National Panhellenic Conference
  • Meet with the fraternity/sorority advisor or university administrator at least once a term
  • Promote positive parent relations and communicate with parents of members at least once a term
  • Create and execute an annual public relations plan that includes, but is not limited to, an active social media presence, submission of articles and photos to the national organization, a chapter website, and newsletter distribution to alumnae, parents and other appropriate audiences
  • Uphold and follow the Alpha Sigma Alpha brand standards and only utilize licensed vendors for purchasing merchandise with Alpha Sigma Alpha trademarks

NATIONAL BYLAWS, POLICIES AND PROCEDURES

  • Adhere to Alpha Sigma Alpha national bylaws, policies and procedures
  • Educate chapter members annually on national bylaws, policies and procedures
  • Conduct a risk management program centered around the FIPG policy each term
  • Make proper preparation for visits from Sorority staff and volunteers and support their needs while visiting

ADVISORY BOARD AND HOUSING CORPORATION

  • Have a trained advisory board that includes the chapter advisor, membership education advisor, membership commitment advisor, recruitment advisor, finance advisor, and social responsibility advisor. Facilitate communication between the region volunteers and advisory board and housing corporation and utilize national resources
  • Ensure that a minimum of one advisor attends all executive board, standards board and chapter business meetings
  • Have a housing corporation (if applicable) that communicates with volunteers and national headquarters staff

ALUMNAE

  • Utilize at least one communication tool per year to communicate with alumnae
  • Have an annual planned event with local alumnae
  • Introduce graduating seniors to alumnae membership and emphasize lifetime membership commitment
  • Contribute financially to the Sorority and Foundation
  • Provide the opportunity for eligible women to become initiated as alumnae members of Alpha Sigma Alpha
 

Approved by the National Council 6/94, Revised 6/96, Revised 6/02, Revised 2/04, Revised 1/06, Revised 2/08, Revised 2/10, Revised 2/12, Revised 2/14, Revised 1/16